User access management

Self-registration

PASCO Portal uses self-registration with access codes to provide users an easy and secure way to access the platform. The codes allow users to register themselves to specific organizations with the roles they require. Users may register themselves as district admins, school or college admins, or school or college instructors. Mapping access codes to specific roles lets the system automatically assign users the appropriate permissions and access levels. Self-registration expedites the onboarding process and eliminates the need for admins to manually create accounts.

Self-register using PASCO Portal

1. On the Login page, select Register to an organization.

   

2. Select Create a new account.

   

3. Enter your first name, last name, and email address into the text boxes, then select Next.

   

4. Enter the access code provided to you. If you are creating an account as a school admin, select the Select School button.

   

   Note

   If the access code you entered is a school admin code for an independent school, or for a district with only one school, the school will be preselected and the Select School option will be disabled, as shown below. If the access code you entered is for a college or district admin, the Select School option will not appear at all. In any of these cases, skip Step 5.

   

5. Choose one or more schools from the list, then select Done.

   

6. Check the box labeled I accept the Terms of Use, then select Register to proceed. (You can also select Previous to return to the name entry step.)

   

7. An email with a verification link will be sent to the email address you entered in Step 3. If you do not receive the email within a few minutes, select Resend Verification Email.

   

8. Open the email, then select the link.

   

9. Enter a password, re-enter the password to confirm it, and select Set Password.

   

10. Select Log In to proceed.

    

11. Select Log In with Email.

    

12. Enter your email address and password, then select Log In.

    

13. School admins only: If you completed Step 5 and selected more than one school, select a school to log into, then select Done.

    

Self-register using Google

1. On the login page, select Register to an organization.

   

2. Select Sign Up with Google.

   

3. Select or log into the Google account with which you want to sign up.

   

4. Select Continue to give the necessary permissions and proceed.

   

5. Confirm the details received from Google, then select Next to proceed.

   

6. Enter the access code you were provided, then click Select School.

   

   Note

   If the access code you entered is a school admin code for an independent school, or for a district with only one school, the school will be preselected and the Select School option will be disabled, as shown below. If the access code you entered is for a college or district admin, the Select School option will not appear at all. In any of these cases, skip Step 7.

   

7. Choose one or more schools from the list, then select Done.

   

8. Check the box labeled I accept the Terms of Use, then select Register to proceed. (You can also select Previous to return to the name entry step.)

   

9. Select Ok to close the success window and return to the Login page.

   

10. Select Log In with Google.

    

11. Select the same Google account you used to register with Portal.

    

12. Select Continue to proceed.

    

13. School admins only: If you completed Step 7 and selected more than one school, select a school to log into, then select Done.

    

Generate access codes for your organization

1. While logged into PASCO Portal, select Admin, then select My School, My District, or My College (as applicable for your account type).

   

2. Select Edit under the School Details section.

   

3. Select the Allow Self-Registration check box.

   

4. Select Generate Code. Separate access codes are generated for the school admin and instructor user roles.

   

5. Use the date picker to set the expiration date for the access codes. By default, the expiration date is set to 60 days from the date when the codes were generated.

   

6. Select Save to save the access codes and expiration date.

   

7. Select Ok to close the Success message. A message below the buttons will update to show when the newest access codes were generated and which user role generated them.

   

8. Select the Copy icons to copy the separate access codes to the clipboard, or select the Copy All button to copy all of the access codes.

   

9. Securely share the access codes with admins and instructors.

Regenerate access codes for your organization

1. While logged into PASCO Portal, select Admin, then select My School, My District, or My College (as applicable for your account type).

   

2. Select Edit under the School Details section.

   

3. Select Regenerate Code.

   

4. New access codes will replace the old ones. If desired, use the date picker to edit the expiration date of the new codes.

   

5. Select Save to save the new access codes and expiration date.

   

6. Select Ok to close the Success message. The message below the buttons will update to show when the new access codes were generated and which user role generated them.

7. Select the Copy icons to copy the new access codes to the clipboard individually, or select the Copy All button to copy all of the new access codes.

   

8. Securely share the new access codes with admins and instructors.