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PASCO Portal is designed to allow users to directly connect to its content using only their organization email account, with no external tools required. However, in order for them to do so, the district admin must set up schools and associated instructor accounts for all instructors who will be using Portal.

Create schools in Portal

Note

If you are a School Admin logging directly into your school, skip this section and proceed to Create instructor accounts.

  1. On the home page, select Admin, then select My District.

  2. In the My District page, navigate to the Schools section, then select Create School.

  3. In the School Details section, select the dropdown box underneath the district name, then select your school from a prepopulated list of options. Details such as the school ID, address, and grade level will automatically be filled in.

    Note

    If your school does not appear in the dropdown list, you can also select Other. You will need to enter the name, school ID, grade level, and address for your school manually.

  4. Verify that the appropriate time zone is selected in the Time Zone box, then select Save.

  5. Select Ok to confirm that the school was created successfully.

The school you selected will now be visible in the Schools section of the My District page.

Note

Once you have created the maximum number of schools covered by your subscription, you will be unable to create additional schools.

Create instructor accounts

Once you have created schools for your district, you will need to create instructor accounts for each school in order to allow teachers to log in to the Portal. There are three options for doing so: creating the instructor accounts manually, importing a list of users from a CSV file, or setting up self-registration so instructors can create their own accounts. To create the accounts manually:

  1. If you are a district admin, on the My District page, scroll down to the list of schools you have created and click the name of the school you would like to create instructor accounts for.

    Note

    You can also access this list from the School Listing page. To view this page, select Accounts in the toolbar at top of the page, then select Organizations and click Schools.

    If you are a school or college admin, simply select My School or My College (as applicable) from the toolbar.

  2. On the page for the school, navigate to the Instructors section, then select Create Instructor.

  3. Enter a first name, last name, and email address for the teacher.

  4. Optional: Add a profile picture for the teacher.

  5. Optional: If appropriate, check the boxes to add a school admin or district admin role to the teacher account. If you select the school admin box, you will need to select the name of the school for which this teacher is an admin.

  6. Once all required information is entered, select Add User.

The instructor account will now appear in the list of instructors for the school, and the instructor will receive an email allowing them to log into Portal using the newly created account. The link in this email will expire after seven days.

Import users from CSV file

It is also possible for a District Admin or School Admin to import a CSV file containing a list of teachers for a school and their email addresses, rather than manually entering each one into the page. District Admins can also create accounts for school admins in the same way. To do so:

  1. On the main page, select Accounts from the bar at the top of the page, then select User Roles and click Import Users.

  2. If you are logged in with a District Admin account, select whether you want to create School Admin or Instructor accounts. (This box will not appear for School Admins.)

  3. If you are logged in with a District Admin account, click the Select School dropdown box, then choose the school for which you want to add instructors or admins from the list and click Apply. (This box will not appear for School Admins.)

  4. Select Download the CSV file template for Importing Users. A CSV file will automatically be downloaded to your computer.

  5. Open the CSV file in your spreadsheet editing program of choice. The files will have three columns with the labels First Name, Last Name, and Email Address.

  6. In the CSV file, enter the first names, last names, and email addresses of each of the instructors or school admins you want to add under the appropriate labels. Each instructor or admin should be on their own line. All three fields are mandatory for each entry. When you are done, save and close the file.

  7. Return to the Import Users page, then select Upload. Navigate to the file location of the completed CSV file and select it for upload.

  8. The site will take a few moments to validate the file. If the program reports errors in the CSV file's user records, edit the file to correct these errors, then select Start Over and upload the file again.

  9. Once the program reports that there are no errors in the file, select Upload, then select Okay. All individuals entered in the CSV file will now be registered as instructors or school admins at the selected school.

Reset an instructor's password

As an admin, you can reset the password of an instructor within your school or district using the following procedure:

  1. On the main page, select Accounts from the bar at the top of the page, then select User Roles and click Instructors.

  2. On the Instructors page, select the More Options button for the relevant instructor, then click Reset Password.

    Note

    As an alternative to this step, you can select the name of the relevant instructor, click Edit Profile, and click Reset Password.

  3. Enter your own password for verification purposes, then select Reset.

The selected instructor will now receive an email with a link to reset their password.